54
o r g a n y z e 2 . 1
www.organyze.com
C H A P T E R 2 0
Suggestions
1
Create order out of chaos!
Organyze can help you create order from chaos. See how:
When you download pages (fles) from the Web using the Organyze
labeling process, save them anywhere, preferably in a folder named by
the date or month of the download (e.g., 201101 for January 2011).
Now you’ve got chaos! You have a wide variety of fles in a single folder.
Open the Organyze ‘Advanced search / manage’window, call all fles labeled,
say, ‘Innovation’ for the date range 1 to 31 January 2011. Then select them all
andmove them to a folder or sub-folder called‘Innovation’ (or ‘Innovation
2011’ if the original folder or sub-folder has got toomany fles).
The labels and other tags attached to the fles will remain intact.
Now you’ve got order out chaos!
2
On fnding valuable old fles and emails you’ve completely forgotten
about, so that you can re-use previously created content instead of
creating it all over again. How to do it? Here’s how:
Let’s say you have many drives in your machine and in an external hard disk,
and the fles date back 10 years. During these years you have sent out a few
thousand letters, presentations, proposals and agreements to clients or
potential clients; over half of them are archived in folders you rarely visit.
Now, when you’ve got to create a new proposal for a client, and need
a certain type of information to be included (e.g., say, about separate
charges for hosting of websites), you don’t have to try and remember