56
o r g a n y z e 2 . 1
www.organyze.com
4
Avoid clutter after automatic labeling
To avoid clutter caused by too many same-name labels, try this: let’s say
you have a label ‘Innovation’ under a parent label ‘Management’, and
your automatic labeling shows up another label ‘Innovation’ because
that is the name of a folder or sub-folder somewhere in the path of your
automatic labeling.
To clean up, after the auto-labeling is done, call all the fles with the
auto-labeled ‘Innovation’ label (it will be a separate label, not under
‘Management’). Then select all the fles (except those you think do not
really ft the description ‘Innovation’ though you may have dumped
them in the innovation sub-folder for convenience while downloading),
and do this –
Detach the new ‘Innovation’ label; attach the ‘Innovation label’
under the ‘Management’ parent label; then delete the auto-created
‘Innovation’ label. That will delete the label and also remove the
‘Innovation’ label from the fles you decided should not be tagged
with the ‘Innovation’ label.
5
Tag your older fles, folders and emails easily in the Organyze
window, Windows Explorer, and MS Outlook
You can apply a label, bookmark, or comment simultaneously to many
fles in Windows Explorer and in the Organyze window. So if your fles are
organized with some basic classifcation method,
you should be able to
label a large number of your older fles and folders in a short period.
For emails, you can do this in MS Outlook and in the Organyze window.